arizona association of crime analysts

Privacy Policy

Last updated:  November 2, 2024

The Arizona Association of Crime Analysts is an all-volunteer, 501(c)6 non-profit organization registered in the state of Arizona, United States of America. In this Privacy Policy, we will refer to ourselves as “we,” “us,” or “our.”

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You.

We use Your Personal data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

Interpretation and Definitions

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service.
• Association (referred to as either "the Association", "We", "Us" or "Our" in this Agreement) refers to Arizona Association of Crime Analysts, PO Box 2587, Phoenix, AZ 85002-2587.
• Cookies are small files that are placed on Your computer, mobile device or any other device by a website, containing the details of Your browsing history on that website among its many uses.
• Country refers to: Arizona, United States.
• Device means any device that can access the Service such as a computer, a cellphone or a digital tablet.
• Personal Data is any information that relates to an identified or identifiable individual.
• Service refers to the Website and/or Membership services.
• Service Provider means any natural or legal person who processes the data on behalf of the Association. It refers to third-party companies or individuals designated by the Association to facilitate the Service, to provide the Service on behalf of the Association, to perform services related to the Service or to assist the Association in analyzing how the Service is used.
• Usage Data refers to data collected automatically, either generated by the use of the Service or from the Service infrastructure itself (for example, the duration of a page visit).
• Website refers to AACA Website, accessible from https://www.aacaonline.org.
• You means the individual accessing or using the Service, or the Association, or other legal entity on behalf of which such individual is accessing or using the Service, as applicable.

Collecting and Using Your Personal Data

How We Receive Personal Data

We may receive Your Personal Data through our Website. In particular, We receive Personal Data when:

• You sign up as a member of our Association using our Website
• You interact with our Website, e.g. when registering for an event
• You provide information to us by any other means which is then entered into our database by us, e.g., for the purpose of coordinating group membership

Types of Data Collected

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information provided voluntarily may include, but is not limited to:

• Contact Information such as first and last name, email address, phone number, and address
• Account information including username
• Employment information such as employer, title and role
• Event attendance data, e.g. training courses, conferences
• Online purchases, e.g. store, renewals, training courses
• Survey information/feedback
• Subscription preferences
• Proposal submissions
• Usage Data
• Any other type of information We may ask for that You choose to provide

Certain very sensitive personal information requires extra protection under data protection law.  Sensitive data includes information relating to health, racial and ethnic origin, political opinions, religious and similar beliefs, sexual orientation, genetic and biometric information.  We do not collect or hold any special information about You.

You may decline to share Your personal information with us, in which case We may not be able to provide You with certain aspects of our Services.

If You choose to purchase a product or service, We and/or Our third-party payment processors will collect Your payment information, including, but not limited to, Your credit or debit card number, card verification value (CVV) number, and expiration date.

Usage Data

Usage Data is collected automatically when using the Service. Usage Data may include information such as Your Device's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that You visit, the time and date of Your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

When You access the Service by or through a mobile device, We may collect certain information automatically, including, but not limited to, the type of mobile device You use, Your mobile device unique ID, the IP address of Your mobile device, Your mobile operating system, the type of mobile Internet browser You use, unique device identifiers and other diagnostic data.

We may also collect information that Your browser sends whenever You visit our Service or when You access the Service by or through a mobile device.

Use of Cookies

A cookie is a small file stored on Your device which potentially contains (or may be linked to) information about You, Your device, and Your use of our Website. We may use cookies to enable Your use of the Website. The use of cookies is industry standard, so Your browser may be set to accept cookies. If You would prefer not to accept cookies, You can alter the configuration of Your browser to reject all cookies or some cookies. Note, if You reject certain cookies, You may not be able to access all of the features of our Website. For more information, visit https://www.aboutcookies.org/.

Use of Your Personal Data

The Association may use Personal Data for the following purposes:

• To provide and maintain our Service, including to monitor the usage of our Service.
• To manage Your Membership Account: to manage Your registration as a user of the Service. The Personal Data You provide can give You access to different functionalities of the Service that are available to You as a registered user.
• For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services You have purchased or of any other contract with Us through the Service.
• To contact You: To contact You by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or services, and security updates, when necessary or reasonable for their implementation.

• If You do request that We stop emailing You, this will not prevent us from sending communications to You which relate directly to Your account, and services You have requested and any matters of significance from the Association. We do not pass Your personal information on to any third parties for marketing purposes.

• To provide You with news, special offers and general information about other goods, services and events which We offer to include elections processes, training opportunities and volunteer opportunities that are similar to those that You have already purchased or inquired about unless You have opted not to receive such information.
• To manage Your requests: To attend and manage Your requests to Us.
• For other purposes: We may use Your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Service, products, services, marketing and Your experience.

We may share Your personal information in the following situations:

• With Service Providers: We may share Your personal information with Service Providers to monitor and analyze the use of our Service, to contact You.
• With business partners: We may share Your information with Our business partners to offer You certain products, services or promotions.
• With other users: when You share personal information or otherwise interact in the public areas with other users, such information may be viewed by all users and may be publicly distributed outside.
• With Your consent: We may disclose Your personal information for any other purpose with Your consent.

Retention of Your Personal Data

The Association will retain Your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use Your Personal Data to the extent necessary to comply with our legal obligations (for example, if We are required to retain Your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

The Association will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of Our Service, or We are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at the Association's operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of Your state, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction. Your consent to this Privacy Policy followed by Your submission of such information represents Your agreement to that transfer.

The Association will take all steps reasonably necessary to ensure that Your data is treated securely and in accordance with this Privacy Policy and no transfer of Your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of Your data and other personal information.

Delete Your Personal Data

You have the right to delete or request that We assist in deleting the Personal Data that We have collected about You. Our Service may give You the ability to delete certain information about You from within the Service.

You may update, amend, or delete Your information at any time by signing in to Your Account and visiting the profile settings section that allows You to manage Your personal information. You may also contact Us to request access to, correct, or delete any personal information that You have provided to Us. Please note, however, that We may need to retain certain information when We have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Business Transactions

If the Association is involved in a merger, acquisition or asset sale, Your Personal Data may be transferred. We will provide notice before Your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law enforcement

Under certain circumstances, the Association may be required to disclose Your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements

The Association may disclose Your Personal Data in the good faith belief that such action is necessary to:

• Comply with a legal obligation
• Protect and defend the rights or property of the Association
• Prevent or investigate possible wrongdoing in connection with the Service
• Protect the personal safety of Users of the Service or the public
• Protect against legal liability

Data Security

The security of Your Personal Data is important to Us. We employ reasonable physical, electronic and procedural security measures to safeguard Your personal information and protect against unauthorized access and disclosure. However, please be aware that no method of electronic transmission is completely infallible, and We cannot guarantee its absolute safety. We encourage You to use reasonable care in how You handle and disclose Your personal information, username and password. We strive to use commercially acceptable means to protect Your Personal Data, but We cannot guarantee its absolute security. If You become aware of any breach of Site security, please contact us immediately.

Privacy of Children

Neither our Association nor our Website are directed at, or intended for use by anyone under the age of 13. We do not knowingly allow anyone under the age of 18 years to register for membership or to provide any Personal Data on our Website. Children should always obtain permission from a parent or guardian, before sending personal information over the Internet. If You believe Your child may have provided us with Personal Data, please notify admin@aacaonline.org and We will delete that Personal Data.

Links to Other Websites

Our Website may contain links to other websites that are not operated by Us. If You click and follow a third party link, You will be directed to that third party's site. Those third party websites may collect personal information from You. You will need to review the Privacy Policy of each site You visit to understand how Your personal information is collected and used by them. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Changes to this Privacy Policy

We may update Our Privacy Policy from time to time by posting a new version on our Website. You should visit this page periodically to review any changes. We will post our revised Policy on this web page with a "Last updated" date at the top. By continuing to use our Website after We post any changes, You agree that You accept the Policy as modified.

Contact Us

If You have any questions about this Privacy Policy, You can contact us by email at admin@aacaonline.org.